(As approved on 24 February 2015)

AIB, in common with many other academic associations, enforces a "no show" policy. This policy applies to all chapter meetings of AIB, as well as to global AIB meetings, including the Annual Meeting. At least one author of any accepted paper to the conference must register, attend, and present at the conference. Unless there are exceptional and extenuating circumstances, those who violate this policy will appear in the "no show" list.

This list is available to all AIB conference organizers and the violator will receive an official notification for being a "no show". Repeat violators of the "no show" policy (i.e., those who violate this policy in two of three consecutive years or have a history of violation) will be excluded from participation in AIB-related conferences for the subsequent 12 months, following the most recent violation.

This policy is necessary because every year many papers have to be rejected by reason of the limited space in the conference program. Violators of the "no show" policy are performing a professional discourtesy to their colleagues by wasting valuable space in the conference program.

AIB Secretariat's Note on How the No Show Policy is Enforced in Practice

The Secretariat monitors four separate categories of authors:

  1. papers officially withdrawn from the conference for one reason or another after acceptance notices have gone out but before the author registration deadline;
  2. papers officially withdrawn after the conference program has been finalized;
  3. papers removed by the Program Committee because the authors have not registered by the author registration deadline (and have not responded to the reminders);
  4. papers listed in the final program for which no author has shown up for the session to present.

These authors are monitored in two separate lists, a MONITOR list, and an EXCLUDE list.

We recognize that authors in categories 1 and 2 may have been forced to withdraw from the conference for very valid reasons, such as health or family related complications. We do not ask for any type of documentation from authors in these categories, or attempt to make a decision on which causes are justifiable and which are not. Instead, we simply add these authors to a MONITOR list, and simply monitor them in future years for repeat behavior. If the authors withdraw their papers again for a future conference, and we determine that the behavior has now become a 'pattern', those authors are then moved to the EXCLUDE list.

Authors in categories 3 and 4 are automatically added to the EXCLUDE list.

Authors that appear in the EXCLUDE list are excluded from participating in AIB conferences for the 12 months following their policy violation. If they submit papers to another AIB conference in the next 12 months, those papers are desk-rejected for violating the No-Show Policy.

For questions, concerns, or to report a no-show, please contact .