The AIB is seeking proposals from host schools wishing to host the 2013 AIB Annual Meeting. The board has identified the preferred location for this conference as Europe.

The host school, in consultation with the Executive Secretariat, must identify the meeting venue, handle the logistics with the hotel, plan site visits to locations of interest in the area (e.g. factory tours), and provide on-site staff support during the conference.

The elected AIB Vice President for Program for 2010 will be responsible for the conference program. This involves selecting the conference theme and managing the research paper solicitation, selection, and program organization. This activity is done in close cooperation with the AIB Secretariat and the host school.

A host school representative should attend the prior conference as well as the AIB board meeting that occurs just before the conference for face-to-face planning. The Spring AIB Board meeting often takes place at the conference location, providing an opportunity to go over the final details of the annual conference. It would be very useful for one or two staff members to also attend the previous year's meeting and help with the conference in order to learn how an AIB meeting is run.

There may be up to three cost items that the host school will be expected to fund: the cost of one gala event, the costs for any support staff utilized, and the costs for the meeting venue (if applicable):

GALA EVENT: The host school, which is critical to the success of the AIB Annual Meeting, traditionally sponsors an evening dinner or a similar gala event which showcases the institution and local culture. In the past, host schools have arranged government and/or corporate sponsors that have also hosted a dinner or reception. These occasions have been used to give a briefing of the investment opportunities and the economic climate in the area or to have a senior corporate officer give a brief speech.

SUPPORT STAFF: A person at the host school is assigned primary responsibility for host school activities. This person should have a part-time graduate assistant or administrative assistant to work on the conference beginning at least six months prior to the start date. During the conference, the host school must provide staff for check-in and on-site registration as well as AIB office coverage. (During the peak registration period, up to ten staff members will be required.) The host school staff will work in close coordination with the AIB Secretariat. Depending on the locale, additional staff may be required for the airport, buses, etc.

MEETING VENUE COSTS: Traditionally, AIB has been able to negotiate with meeting hotels so that the meeting facilities are provided at no additional charge in return for a guaranteed number of lodging rooms. However, if the meeting has to be held in a non-hotel venue or, if for some reason, such a deal cannot be negotiated with the meeting hotel in question, the host school may be expected to contribute a majority of the meeting venue costs.

Potential host schools should include an endorsement signed by the school's Dean and/or another high-level university administrator such as a vice president, provost, or president with budget authority, indicating the institution's financial support for the above cost items.

Please send your proposals to:

Tunga Kiyak, Managing Director
Academy of International Business
The Eli Broad Graduate School of Management
Michigan State University
7 Eppley Center
East Lansing, MI 48824-1121
Email:
Phone: 517-432-1452
Fax: 517-432-1009