Dear Poster Session Author,
We are getting close to the dates for the Academy of International Business annual meeting in San Juan, Puerto Rico.
I am attaching a WORD document with the abstracts for all the posters being presented in your session. Please read these abstracts so you know what else is being presented around you.
Your poster session chair is …Please email him at …..to confirm that you have received this message. He will be sending you additional instructions with respect to this session.
FYI, the poster boards will be at least 3 feet by 5 feet in size (I have asked Arleen Hernandez, the local program chair, for the exact size), where you can attach several sheets of text, data and/or graphics. We have a large room for displaying the poster boards and I will encourage the Poster Session Chairs to set up the boards so that papers with similar themes are grouped together.
Some quick thoughts about your poster board:
1. Put up a header or banner with the title of your paper, your name and university. Print in as large a font as your printer can handle. Shorten the title of the paper if necessary. Do not make the banner/header any longer than five feet (the width of the board).
2. Please use a a LARGE FONT for all your individual sheets -- so large that the text can be seen from THREE FEET away. I suggest you print one page this way, then stand three feet away and see if you can read it; if not, make the text bigger.
3. Please bring 40 copies of a 2-3 page handout. I know people don't like to carry much paper either to or from conferences, so I recommend doing a handout of your poster pages, six pages to a page, double sided so that the handout is one to three sheets of paper maximum. Any copies of handouts left over after the session should be given to, or collected by, your Poster Session Chair, who will see that they are made available to other AIB participants who may have missed your session due to other commitments. (We will have a place where leftover summaries can be put for browsing.)
4. Another useful item is a bowl on the floor (bring one down from your room and then return it) or an envelope tacked to your poster board where individuals can drop their business cards and request copies of the paper.
5. The Poster Session Chair should have thumb tacks, masking tape, colored markers, etc, supplied by the hotel, but -- just in case -- it might be useful to bring your own.
Remember that lunch is being served in the same room, so that there will be a crowd, people will be moving around and looking to talk to you about your work. Discussion will be informal as people circulate around the room, asking questions and engaging in debate. If you have any questions, please address them first to your Poster Session Chair, and then if he can't answer them, he'll funnel the questions to me.
Looking forward to seeing you in San Juan!
best wishes,
Lorraine Eden
AIB Vice President and 2002 Program Chair
423B Wehner, TAMU 4221
Texas A&M University, College Station, Texas 77843-4221 USA
Phone: 979/862-4053 Fax: 979/845-9641
Email: aib2002@tamu.edu
Website: http://aibworld.net/events/2002/index.htm
ADDENDUM: NOTES ON SAN JUAN, PUERTO RICO
We will be in San Juan during the summertime so it is bound to be hot. Here are the temperatures for June-July: Average High: 88°F, Average Low: 71 °F, Mean: 80 °F, Aeverage Rainfall: 6.7-7 inches, Record High: 95 °F (1995), Record Low: 55 °F (1994). While the hotel is, of course, air conditioned and there will be a breeze off the ocean, you may find it more comfortable to leave your dark wool suits at home and adopt the Caribbean dress code. I, as Program Chair, am going to take the initiative and recommend that everyone follow Barbara Bush's admonitions when she invites people to a semi-casual dinner: "please, no ties, no pantyhose"; that is, leave your formal, dark suits and ties at home! Bring "semi-casual Friday clothes"; that is, chinos, short-sleeved shirts or polo shirts, a light sports jacket for the evening (men may want bring a tie if you have a fancy dinner engagement in old San Juan).
Also, bring a bathing suit. The hotel has several swimming pools and you will want to take advantage of them. You may enjoy seeing photos of the Caribe Hilton, which I took during our Board meeting in mid-March. They are on the OFOTO website at:
<http://www.ofoto.com/I.jsp?m=14641726303&n=1858203664> .
To view the pictures, copy and paste this address into your internet browser. When you get to the home page of OFOTO, for the log-in, put: "aib2002@tamu.edu" and the password as "caribe". Don't buy any of the photos! You can right-click on any of them and save them to your desktop if you want copies.
The University of Puerto Rico has a website on the conference at: http://aib2002.uprrp.edu/. The website includes photos, maps, practical travel information, and lists of things to do. See: http://aib2002.uprrp.edu/Website/thingstodo_main.htm.
Some time ago, I also assembled a list of websites with information on Puerto Rico that you might find it useful to peruse before your trip. They are up on the AIB 2002 website at: http://www.aibworld.net/events/2002/prinfo.htm.
UPR has arranged, through a local travel company, for some side-trips during and after the conference. You can find information on these in the draft Final Program, which is up on the web at: http://www.aibworld.net/events/2002/tourinfo.pdf. You can schedule tours outside of these times by emailing ahead of time to npadilla@destinationpuertorico.com. If you, for example, decide to go to see El Yunque (the rainforest), remember to bring closed toe shoes suitable for getting wet, sunscreen and a hat (particularly if you are not used to the tropical sun).