Index of Bylaws

Membership

1. Applications for membership must be endorsed by one member in good standing. Approval of membership shall be by majority vote of the Membership Committee and this vote will be final.

2. Membership can be withdrawn upon request.

3. Membership may not be transferred.

4. Membership privileges without payment of dues will be granted only by specific authority of the Executive Board and only in unusual circumstances.

5. A delinquency of more than ninety days cancels membership rights and privileges.

Meetings

1. Business Meetings - The place of each business meeting shall be announced at least twenty days prior to the meeting date.

2. Special Meetings - Special meetings in addition to the annual business meeting provided for in Article IV of the AIB Constitution may be called by the Executive Board. Notice of the time, place, and agenda of such special meetings shall be given to the members by mail at least 20 days prior to the meeting date.

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Duties of Elected Officers

1. President
   1. The President shall preside at all meetings of the Academy and of the Executive Board.

   2. The President shall appoint and instruct all committees.

   3. The President shall be responsible for the administrative direction of the Academy, and for supervising the functions of the other officers and of the Executive Secretary.

2. Vice-President - First-Year Program Chair
   1. The Vice-President - First-Year Program Chair shall serve as the Program Chair of the Annual Meeting in the first year of the Executive Board's two-year term in office.

   2. In the President's absence during the second year of the Executive Board's two-year term in office, the Vice-President - First-Year Program Chair shall perform the presidential duties.

3. Vice-President - Second-Year Program Chair
   1. The Vice-President - Second-Year Program Chair shall serve as the Program Chair of the Annual Meeting in the second year of the Executive Board's two-year term in office.

   2. In the President's absence during the first year of the Executive Board's two-year term in office, the Vice-President - Second-Year Program Chair shall perform the presidential duties.

4. Vice-President Administration
   1. In the absence of the President and of the Vice President (Program Chair) in his/her year in office not assigned the responsibility of program chair, the Vice-President Administration shall perform the presidential duties.

   2. The Vice-President Administration shall have oversight responsibility for finances, accounting, membership and chapter relations. He/she shall supervise the work of the Executive Secretary, including reviewing all financial statements and approving major expenditure requests.

5. In the event of resignation or death of any of the five elected officers of the Academy, (including Immediate Past President) his/her position shall be filled through election by the remaining members of the Board. The President or Acting President shall have two votes in case of a tied ballot.

6. Only the President, the Vice-President Administration and the Executive Secretary may sign official documents, and authorize any payments, disbursements, transfers or redemptions from the accounts of the AIB, and then only for AIB purposes. In the normal course of business, the Executive Secretary may sign checks or authorize payments to a maximum of US $1,500 per month to the same recipient, but must seek approval afterwards from the Vice-President Administration. Prior approval from the latter, or from the President, is needed for larger or more frequent disbursements.
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Duties of the Executive Secretary

1. The Executive Secretary shall take the minutes of all meetings of the Academy and submit the same to the Vice-President Administration for review and revision. After said review and revision, the Executive Secretary shall mail the minutes to the members of the Executive Board for final approval.

2. The Executive Secretary shall conduct the correspondence of the Academy.

3. The Executive Secretary shall keep a correct list of all members in good standing.

4. The Executive Secretary shall be responsible for the arrangements for the annual business meetings and the special meetings of the Academy.

5. The Executive Secretary shall be responsible for billing and collecting all dues, special assessments and other items of income.

6. The Executive Secretary shall have custody of all funds of the Academy and shall deposit or invest said funds as directed by the Executive Board.

7. The Executive Secretary shall keep full and accurate records of all receipts and investments in books belonging to the Academy. He/she shall submit an annual financial statement to the Vice-President Administration at the end of each fiscal year. Said statement shall be reviewed and revised by the Vice-President Administration and then submitted by the Executive Secretary to the President for approval.

8. The Executive Secretary shall prepare special financial reports in the same manner when requested by the President.

9. The Executive Secretary shall execute and administer such projects as the Executive Board may delegate to him/her.

10. The Executive Secretary shall have the accounts of the AIB independently audited at least once a year, and circulate the auditor's report to the Executive Board in a timely manner.
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Chapters

1. Diversity of chapter operations and operational autonomy at the subnational, country or multicountry level is strongly encouraged, subject only to the limitations noted in the Constitution and Bylaws of the AIB.

2. Chapters shall hold their own annual meeting, but not within the three-month period bracketing the AIB Annual Meeting, unless special permission is granted by the Executive Board.

3. Chapters may not collect any membership dues of their own. However they may collect reasonable reimbursement, at cost, for any services provided to their members, such as annual conferences, newsletters and other activities. Chapters may receive, at the discretion of the Executive Board, financial support for their activities, following a request for such funding.

4. The officers of subnational, regional and multi country chapters shall maintain and present to the AIB Executive Board, at least once a year, an accounting of revenues and expenses, as well as a report on activities and a plan for the next year. While it is not anticipated that excessive surpluses will accumulate at a chapter, in that event the surplus shall be forwarded to the AIB Executive Secretary.
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Committees

1. Standing committees shall be in order for the following tasks:
   1. Membership
   2. Program
   3. Planning
   4. Nominating AIB Officers
   5. Doctoral Dissertation Competition
   6. Chapter Relations
   7. Haynes Prize

2. The President shall be an ex-officio member of all standing committees.

3. The Executive Board may create additional committees, and shall determine their size, composition and term of office.
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Fiscal Year

The AIB fiscal year shall begin on January 1 and end on December 31.

Dues

1. Dues shall be $48 annually and $35 annually for doctoral candidates, effective January 1, 1990. (1990 is the base year and 1996 dues are $57 for regular memberships and $40 for student memberships.) Dues are payable on the first day of the fiscal year. (Annual dues are collected when a member joins and membership is valid for the following twelve months.) Members who are both citizens and residents of low income or lower-middle income countries (as defined in the latest World Bank Atlas) may be charged a reduced membership fee at the discretion of the Executive Board. Other dues categories may be created by the Executive Board.

2. Hereafter, if because of inflationary pressures, further increases become necessary within a relatively short time, any such increase of more than 20 percent annually must be submitted to the Academy membership for ratification. Such a ratification can be voted either at the Annual Meeting or by a special mailing.

3. Any necessary dues increase of 20 percent or less may be implemented by a two-third vote of the Executive Board members present and voting at an Executive Board meeting, provided a quorum is present. However, no more than two such dues increases can be implemented in this manner by an Executive Board within any three-year period.
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Robert's Rules of Order

Unless otherwise stated in the AIB Constitution or Bylaws, the meetings of the Executive Board, the AIB Annual Business Meeting, and the meetings of standing committees of the AIB shall be conducted according to Robert's Rules of Order.

Amendment of Bylaws

The Executive Board shall be responsible for proposing amendments to the Bylaws, and approval of such changes shall be determined by a majority of the votes cast by the membership in response to a mailed ballot.

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